CHAPTER ONE

INTRODUCTION

1.0 Introduction

This chapter presents the introduction to the design and implementation of staff hooky detection system. Hooky detection has to do with monitoring attendance so as to know staff that come late to work or are absent. It presents the introduction, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

1.1 Theoretical Background

Attendance management is important to every single organization, it can determine whether or not a business will be successful in the future. Businesses will have to keep a track of employees, this being their main concern and a lot of other things. Monitoring attendance helps in the long term for a business, as an employer will be able to tell which employees arrive early, which arrive late and who has the most absences without any valid reason. This could help an employer in deciding which employees are most suitable to work in the business, having employees who arrive to work on time means that the day-to-day tasks of the organization will be fulfilled. Employees within an organization should know about their employer’s attendance and absence policy, so that they are aware of what is required of them.

Attendance management is also a health and safety procedure something in which that has to be carried out. It is important because in case of an emergency that was to arise in a workplace like a fire, then if they register in the company they will know how many people are inside a building. It is important to manage a set of workforce as it can lead to higher profits as well as an increase in productivity.

If you have a look on the other side of what will happen if a business does not manage their attendance, it will mean that they will have no sort of information to look back on in case if it is needed in the future. They also will not be able to keep a track on their employees on a day-to-day basis which means there is no leadership in place.

There are many ways in which an organization can monitor attendance. This will vary from business to business, some may just use an attendance sheet, some may use online and recently a lot of businesses have been using finger print recognition which can be very reliable. Each will have their own positive and negative. Nowadays everything is done through technology, over the last couple of decades technology has vastly improved leading it to be used by many businesses. Businesses can monitor attendance the simple way by having a sign in sheet which can be very quick and convenient, but however this system could be outdated in a business organization and can easily get lost. Using an online register or using a programme can help a business in the broader context. If an employer has an online register he/she can bring up the past and current attendance information about each individual employee. This can be looked into detail if the employer wanted to. Another point about an online register is that it can’t get lost as you can have many saved copies of it and it is convenient you can bring it up whenever you log into an account. One piece of software that employers tend to use which is called ‘Celayix’ gives employers real time alert to display employee activity. Shifts missed as well as late check-ins this software will automatically alert the employer or the management team, and from this the employer will be able to do whatever is necessary. This all comes under in how a business will monitor attendance.

1.2 Statement of the Problem

The following problems necessitated this study:

1. Inability of employees to monitor staff attendance
2. Constant absenteeism of staff
3. Inability to get reports on staff attendance

1.3 Aim and Objectives of the Study

The aim of the study is to design and implement a staff hooky detection system. The following are the objectives of the study:

1. To develop a software system that will aid logging of employees for time attendance.
2. To develop a system that will indicate employees that are late or absent from work
3. To develop a system that will present reports of attendance.

1.4 Significance of the Study

The significance of the study is that it will provide an avenue for employees to monitor the attendance record of staff. It will help discourage late coming to work. Also, the study will facilitate easy presentation of attendance reports.

1.5 Scope of the Study

This study covers design and implementation of staff hooky detection system, a case study of akwa ibom state polytechnic security unit. It is limited to the use of keyboard to login for attendance.

1.6 Organization of the Research

This research work is organized into five chapters. Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.

Chapter three is concerned with the system analysis and design. It analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.

Chapter four presents the system implementation and documentation. The choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.

Chapter five focuses on the summary, conclusion and recommendations are provided in this chapter based on the study carried out.

1.7 Definition of Terms

Hooky – Absence from school or work.

Hooky Detection –  To detect or find out who is early/late/absent from work

Attendance – The count or list of individuals present for an event.

Absent – Being away from a place or not present.